Handbook

‚ÄčMISSION STATEMENT

Our Lady of the Holy Souls Catholic School is dedicated to providing an education that is built on the Gospel message, to build a foundation of faith, hope, love, and respect to support all areas of a student's life. Students are encouraged to strive for academic excellence and self-discipline and to use their gifts of time, talent, and treasure in service of Christ.

 

Accreditation

Our Lady of the Holy Souls Catholic School is accredited by the Arkansas Nonpublic School Accrediting Association. With this accreditation and validation, Holy Souls School sets itself apart as an institution dedicated to providing its students with the best possible learning environment.

ENTRANCE ADMISSION

General

The Catholic schools in the Diocese of Little Rock admit students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school.  The Catholic Schools in the Diocese of Little Rock do not discriminate on the basis of race, color, national or ethnic origin in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs.

While the school does not discriminate against students with special needs, a full range of services may not be available to them. Decisions concerning the admission and continued enrollment of a student in the school are based upon the student’s emotional, academic, and physical abilities, and the resources available to the school in meeting the student’s needs.

Admission Guidelines

  • First Priority - Catholic families in Holy Souls parish, especially those who already have children attending the school.
  • Second Priority - Catholic families from other Catholic parishes.
  • Third Priority - Non-Catholic families.

The following criteria will be taken into consideration in the event there are more In-Parish children than spaces available.

  • Families who consistently attend Mass (as indicated by the regular use of Church envelopes)
  • Active participation in parish and school activities
  • Siblings already enrolled in Holy Souls School
  • Number of years’ family has been enrolled in the parish

Baptismal, Birth Certificates & Vaccinations

A Baptismal Certificate and a Birth Certificate must be presented at the time of registration. The Arkansas Department of Health requires that a child receive by school age, 5 doses of DtaP, 4 doses of Oral or Inactivated Polio, 3 or 4 doses of HIB, 3 doses of Hepatitis B, 2 doses of Measles/Mumps/Rubella, and 1 dose of Varicella vaccine. A vaccination record must be presented at time of admission. If a vaccination record is not presented, the school will use the Arkansas Immunization Information System, named WebIZ, to get vaccination record. Holy Souls follows all requirements from the Arkansas Department of Health. Any change in requirements is immediately enforced.

Age Requirement’s: Pre-K (4 Yr) & Kindergarten

In compliance with diocesan regulations: No child shall be admitted into kindergarten unless he/she has attained the age of five years on or before September 1st of such school year. No child shall be admitted to the four-year old program unless he/she has attained the age of four years on or before September 1st of such school year.

Teacher Request & Classroom Request

Due to the professional qualifications of all teachers at Holy Souls School, parental request for a specific teacher will not be granted. If the parent feels the need to discuss special learning differences of his or her child prior to the class placement, the need must be put in writing and an appointment made with the principal to discuss an educational plan for the upcoming year. The letter and appointment must be completed before the end of April.

Withdrawal from School

When a family is moving or withdrawing from school for any reason, the parents must submit a letter to the principal stating the reason for leaving and the planned date of departure. The same procedure should be used if the family is not returning for the next school year. The student's classroom place is not released until the school has been officially notified in writing of the student's withdrawal.

Parental Rights: Non-Custodial Parents

Non-Custodial Parents are not to use the school as a meeting place to visit with their child/children. In the case of divorce, it is the responsibility of the parents to provide the office with a copy of the divorce decree that includes the court order stating custody and visitation rights. The principal will allow a non-custodial parent to take a child from school only as specified by the court order unless other arrangements have been authorized by the custodial parent. If the court order is not on file in the office, it will be assumed that both parents have equal rights. Upon request, a copy of the child's report card will be provided to the non-custodial parent.

REGISTRATION

Registration for the 2017-2018 school year will be held in January, 2017. A registration fee of $150.00 per family and $25.00 per child (maximum $225.00) is paid at this time. The registration fee is non-refundable.

TUITION AND SCHOOL FEES

Financial Obligations

Students of families who fail to meet financial obligations may be required to leave the school. Transcripts will not be forwarded to another school until all payments are made.

Payment

Tuition may be paid annually or monthly through FACTS tuition management. Visit the school website (www.holysoulsschool.org) to sign up for a FACTS account.

Faculty Fee

All new families enrolling in Holy Souls School will pay a one-time Facility and Resource Fee of $1,000 per family.

Tuition

FOUR-YEAR OLD PROGRAM: PER CHILD / $4,774 ($477.40 PER MONTH)

There is no difference in tuition for attending PreK if the family is in parish or out of parish.

The four-year old tuition of $477.40 per month includes one snack per day. If you already have a child enrolled in school, your tuition will be $477.40 plus the tuition for your other child/children.

In-Parish Families (Grades PreK-8)

Families who are not only registered members of Holy Souls Church but who also have a record of regularly attending mass and supporting Holy Souls Church by the use of Church envelopes. Also included in in-parish are those who are members of other catholic churches not currently associated with a catholic school. Those included here must obtain a written confirmation from their pastor that they are active members who financially support their church.

In-Parish Families(K-8) that have contributed $630.00 to the parish within the previous calendar year.

  • PRE-KINDERGARTEN - $477.40/mo for 10 mos. =$4,774 Annual
  • ONE CHILD - $412.20/mo for 10 mos. = $4,122 Annual
  • TWO CHILDREN - $711.80/mo for 10 mos. = $7,118 Annual
  • THREE CHILDREN - $960.00/mo for 10 mos. = $9,604 Annual
  • FOUR CHILDREN - $1,085.00/mo for 10 mos. = $10,847 Annual

Out of Parish - Catholic families who are not registered members of Holy Souls Church. It also includes members of Holy Souls Church for whom there is no record of regular mass attendance and support of Holy Souls Church by the use of Church envelopes.

  • OUT-OF-PARISH (K-8) - One-time contribution $750.00 to Parish
  • First Child - $611.00/mo for 10 mos. = $6,108 Annual
  • Each Additional Child - $547.00/mo for 10 mos. = $5,470 Annual

Non-Catholics - Families who are not members of the Catholic faith.

  • NON-CATHOLIC (PK-8) - One time contribution $1,100.00 to
  • FIRST CHILD - $708.00/mo for 10 mos = $7,080 Annual

Holy Souls Church Fees

Prior to registration, a family must be practicing Catholics registered in Holy Souls Parish and have contributed at least $630.00 to church support during the 2015 calendar year (January -December). For out-of-parish students, there is a one-time contribution requirement of $750.00 per family to the Holy Souls Building Fund.

For non-Catholic students, there is a one-time contribution of $1,100 per family to the Holy Souls Church Building Fund. All of these fees are made payable to Holy Souls Church. For those students who enroll midway through the seventh grade or eighth grade only, there is a one- time facility fee of $500.00 per family.

Non-Refundable Fees

All pre-registration and enrollment fees due at time of acceptance are non-refundable if your decision is to attend another school in the area. All fees will be refunded prior to the start of the school year if your family is moving out of the area. For families that move during the school year, a $300 withdrawal fee will be assessed.

Book Rental

Textbooks are issued on a rental basis and must be checked in at the end of the school term or before withdrawal. Any student who loses or damages a book shall replace the book at full cost. All students are required to cover rental books and carry them in a book bag.

Book & Additional Fees

Rental books, consumable books, and classroom materials will be included in the overall tuition payment for the following school year. Book bills and fees for 2016-2017 total $200.00 per child. Book fees to be paid for the 2017-2018 school year have not yet been determined.

The Parent-Teacher Organization dues are $15.00 per family.

The following 3 fees are included as part of the overall tuition payment.

  • Student Resource Fee - $75.00 (PK-8th grades)
  • Art Fee - $12.00 (PK-8th grade)
  • Kindergarten Snack Fee - $100.00 (Kindergarten only)

Lunch and Milk

  • Lunch and Milk - $3.25
  • Milk or Water - $ .50

Athletic Fees (GRADES 5-8)

Football, Basketball, Volleyball, Cheer, Cross Country, Archery and Track fees are $45.00 per sport.

  • Basketball, volleyball, track and field uniforms and football jerseys are included in the fees.
  • Volleyball knee- pads, football pads, pants, and helmets must be individually purchased.
  • Golf fees are paid directly to First Tee of Arkansas.
  • Cheerleading Uniforms have the following additional fees:
  • uniform rental- $30, shoes, socks, bloomers-$75
  • sweatshirt-$50.00 (optional)

Any sport played that is not paid for by the deadline for that sport will have a $20.00 late fee charged to their account.

Extended Care Program Fees

Registration Fee

  • $25.00 PER CHILD FOR FALL/SPRING
  • $25.00 PER CHILD FOR SUMMER
  • After School Care is $10 per student, Daily Rate

Summer & Holiday fees for Extended Care are as follows;

  • Daily Rate $35 per student
  • Weekly Rate $135 per student
  • Summer Activity Fees and rates for 2017 have not been set.

SCHOLARSHIP & TUITION AID GRANTED BY HOLY SOULS CHURCH

The Holy Souls Church Scholarship and Tuition Aid program is designed to enable active parishioners with Catholic children to send their children to Holy Souls School, even though the parents may be unable to pay full tuition rates at the time. FACTS will administer the Church's tuition assistance program. FACTS will provide a high degree of objectivity, professionalism, and confidentiality. When applying for financial aid, each family is required to complete a formal application and to send the application, any supporting documentation, and a $30.00 application fee directly to FACTS. Application for financial assistance may be picked up in the School office or in the Church Business Office. The deadline for submitting applications is April 30, 2017. All applicants will receive written responses by June 15, 2017. Families receiving scholarship monies will be responsible for all school fees including books, pre-registration, athletics, PTO, school activity fees, cafeteria, and Extended Care.

ACCOUNTS RECEIVABLE POLICY

Collection Procedures

Extended Care and Cafeteria has established a systematic procedure for collecting receivables. The responsible party (defined as a student's family, guardian or custodial parent) must pay any past due debts and obligations incurred in prior academic terms before being permitted to register. Additionally, all known debts and obligations incurred during the current term must be paid prior to a student being allowed to complete pre- registration for any future terms. In addition, no grade reports, certificates of credit, diplomas or transcripts will be issued for any student with any unpaid or delinquent debt or obligation owed to Holy Souls.

Billing Procedures

Registration fees are collected immediately when incurred during the registration process. For receivables other than registration fees, collection efforts should begin no later than thirty days after the obligation has been incurred.

Delinquent Accounts

For all accounts receivable, a minimum of three (3) billings or letters of contact shall be sent by Holy Souls at thirty (30) day intervals once an account becomes delinquent (defined as thirty (30) days or more past due.) The second letter or billing for delinquent amounts will require a meeting with Business office personnel within ten (10) days to determine the appropriate course of action for repayment. If the parties involved do not agree to this meeting, then a "Termination of Attendance" letter requesting payment within a period not to exceed ten (10) days will be sent by certified mail. A "Termination of Attendance" form will be initiated immediately by the Business Office if payment is not made in response to the final request. This will result in the termination of the student's enrollment.

SCHOOL HOURS

Daily Scheduled Classes

Excluding recess, lunch, and religion, daily scheduled classes are in session for 5 hours and 30 minutes each day. Students in grades PreK-8 attend Holy Mass or prayer services at least once a week.

School Hours

The official school day begins at 8:00 a.m. and continues through 3:00 p.m. (2:45 for PreK & K). The school doors will open at 7:45 a.m. (7:30a.m. for PreK & K). For the SAFETY OF YOUR CHILD we strongly urge you to plan your arrival to coincide with opening time. All students will leave the grounds promptly after dismissal at 3:00 p.m. and go directly home. Students awaiting parents are NOT to use the playground equipment, but are to wait in the areas designated by the school or use the after school Extended Care service. Students not picked up by 3:20 p.m. will be sent to Extended Care and the parent will be charged the daily rate of $10.00 per child.

Arrival Time

Pre-K and kindergarten students are to go to their classrooms upon arrival. Students in the first grade through fourth grades are to go to the gymnasium, entering through the cafeteria door. Students in the fifth through the eighth grades are to report to the cafeteria. The attending supervisors will dismiss all students at 7:45 to go to their classrooms.

Early Dismissal

School will be dismissed at 1:30 p.m. for in-service and faculty meetings on the first Friday of each month.

ABSENTEEISM AND TARDINESS

Reporting an Absence

If a child is absent, please call the school office or send a note to the office via a brother or sister. When calling to report the absence, you may also request homework to be left in the office (must be requested by 10:00a.m.) or sent home with a brother/sister or friend. The work may not be picked up in the office until the end of the school day. Upon returning to school, the child is required to bring a note to the classroom teacher stating the reason for his/her absence.

Twenty-Five Days of Absence

Pupils are required to be in attendance at all times when school is in session unless illness or an emergency prevents attendance. Generally, a pupil who has accumulated 25 days of absence during the school year should repeat the grade or be required to attend summer school. Proof of attendance at summer school must be presented to the principal by August 1, 2016.

Tardiness

Tardiness interferes with a child's progress in school and creates a disturbance for all members of the class. A child is considered tardy if he/she is not in the classroom when the 8:00 a.m. bell rings. In the case of chronic tardiness, parents must walk the child into the building and sign the student into school.

REQUESTING DISMISSAL FROM SCHOOL

Planned Reason

When requesting a student to be dismissed from school for any planned reason, parents are to submit a WRITTEN REQUEST IN ADVANCE to the school office. For the SAFETY OF THE CHILD, the parent or other authorized person must come to the office to meet the child. Students will not be allowed to leave with anyone other than the parent unless written permission from the parent has been provided. Students will not be called out of class until the parent is present in the school office.

Vacation and Trips

When parents take children out of school for vacations or trips, the PRINCIPAL AND THE TEACHER must be notified in writing IN ADVANCE. Parents assume responsibility for the education of the child. TEACHERS ARE NOT REQUIRED TO WRITE OUT LESSONS IN ADVANCE OR TO MAKE-UP TESTS WHEN THE CHILD RETURNS

Leaving School Premises

No student may leave the school premises during school hours or absence themselves from school-sponsored functions and events without express permission of the principal. A student who violates this rule will be subject to disciplinary action at the principal's discretion.

Class Activities Outside of School

Any class meeting or activity outside of school time is to have the approval of the principal.

EMERGENCY CLOSING

Decision of The Catholic Schools

When bad weather necessitates the closing of school, Holy Souls School will abide by the decision made by the Catholic Diocese of Little Rock, which will be announced by the media and through the Holy Souls notification system.

Threatening Weather

If the schools remain open and the weather is threatening, each family will have to decide whether to send their children to school.

Early Dismissal

If school is in session and the weather conditions deteriorate, listen for news of early dismissal. Make sure you have made arrangements to get your child home safely. NO CHILD MAY LEAVE THE CLASSROOM WITHOUT BEING CHECKED OUT THROUGH THE SCHOOL OFFICE.

CURRICULUM

Subjects:  Description

  • Religion: Creed, Sacraments, Scripture, Commandments, Prayer
  • Language Arts: Reading, Spelling, Handwriting, Vocabulary, Phonics, Literature, Creative Writing
  • Mathematics: General Math, Pre-Algebra and Geometry
  • Science: General Science, Earth/Physical Science, Life Science
  • Social Studies: History, Geography, Economics, AR History, Current Events
  • Music: Appreciation, History, Instrumental, Vocal
  • Art: Appreciation, Drawing, Painting, Clay Sculpturing
  • P.E.: Movement Education, Fitness, Manipulative Skills Development, Games and Sports
  • Spanish: Vocabulary, Conjugation of Verbs, Conversation
  • Computers: Keyboarding, Introduction of Technology Core Standards. The computer lab activities and cross curricular projects aligned with these standards. Grades 1-8

Homework
Homework is a necessary part of each student's educational program. Therefore, it is imperative that students do the assigned work. Full credit cannot be given to students who do not turn in assignments completed and on time.

Make-Up Work

Make-up work is the responsibility of the student. Upon returning to school from an absence, a student must approach his/her teachers and ask for assignments and tests to be made up. A grade of zero will be given for a test or assignment not completed within the date given by the teacher. Students have one day per day of absence to complete make-up assignments.

Grading

Grades are determined by a number of factors - daily work, test scores, projects, class participation and class preparation.

1st - 8th Grade Grading                                               Pre-K & Kindergareten Grading

A   -   Superior Work   -   90%-100%                           O   -   Outstanding

B   -   Above Average   -   80%- 89%                            S   -   Satisfactory

C   -   Average   -   70%- 79%                                         N   -   Needs Improvement

D   -   Passing   -   60%- 69%

F   -   Failure   -   Below 60%

Learning Differences

Grades for students with documented learning differences are used to indicate a student's progress in relation to his/her ability and not in relation to an expected grade norm. A modified grading scale may be used in the areas of difference of each student. If there are areas of academics, which are not affected by the particular learning differences, the academic standards under GRADING #4 will apply. Each child with documented learning differences will receive a personal education plan stating the modifications for grading.

Conduct Grades (5-8)

Students participating in extracurricular activities must maintain an overall average of 80% in conduct.

Conduct grading is evaluated as follows:

100 - 90      "A" Superior Conduct

89 - 80        "B" Average Conduct

79 - 70        "C" Conduct Needs Improvement

69 - 60        "D" Poor Conduct

Certificates for outstanding conduct will be awarded to students receiving an "O" in conduct for grades 3 & 4 or a 100% in conduct for grades 5 - 8.

Report Cards

The students' grades are used to report individual progress and should not be used as a comparison to others. Create success for your child by praising good work. If the child is low in a subject, use it as an opportunity to PLAN for improvement. All report cards require the signature of the parents before they are returned to the teacher. The cards need to be returned within one week of the distribution date. Parents should take note of the time when report cards and interims are distributed.

Distribution Dates:

Interim    -    September 14       November 15        February 3        April 21

Report Card    -    October 21        January 6        March 16        May 26

Promotion

Promotion will be based on the passing mark of seventy percent (60%) and parent/teacher consensus. Two failures constitute a grade failure unless the subjects are made up during summer classes or by working with a tutor approved by the principal. Students failing will be given a redemption plan devised by the teacher. Proof of passing marks based on the redemption plan will be presented to the principal before the child is promoted.

Parent-Teacher Conferences

Parent-Teacher conferences for grades Pre-K through 8th grade will be held on Thursday, October 27, from 3:30 - 6:00 and Friday, October 28 from 7:30 - 3:30. Families will be given an assigned time by October 21. If you cannot keep the assigned time, please notify the school office. The second parent-teacher conferences will be held during the week of March 13-17.

RenWeb

RenWeb is a web based program used as a means of communication with families regarding Holy Souls' news, student assignments and grades for 3 - 8.

TECHNOLOGY

Purpose

Our Lady of the Holy Souls School provides computer and internet access for students. The primary purpose of this technology is to support the educational objectives of Holy Souls School. Access to the school's network is a privilege not a right, and all access must be consistent with the main objective of the school.

Filtering

In accordance with federal law, Children's Internet Protection Act of 2000, Holy Souls Internet is filtered and monitored. Access to the internet will provide the opportunity to explore thousands of information resources. Due to the nature of the Internet, no technology protection measure or filtering device can stop all inappropriate material. Parents should be aware that every effort is made to supervise students and to filter inappropriate content, but that it is impossible to control all material.

Student Responsibility

To use the Holy Souls Network of computers and internet access, the user must take full responsibility for his/her own actions. The student assumes full responsibility for any cost, liability, or damage arising from the way he/she chooses to use that access. In order to use our Network, students are expected to abide by the following rules. Violation of these terms may result in disciplinary action.

Computer Access:

  • The administration or teacher has the right to access information stored in any student file, on any student screen, or student electronic mail.
  • Intentionally altering the files, data or software on Holy Souls computers without the supervision of teacher/staff/administration will be viewed as vandalism.
  • Printing of non-school related materials is not allowed.
  • Students are only allowed access to computers in the Lab and Library, under supervision of teacher/staff/administration.

Internet Access

  • Each student will receive instruction in the proper use of on-line tools.
  • Use of the Internet without the knowledge and permission of teacher/staff/administration is prohibited.
  • Students may not download programs or files from the Internet, except under the supervision of teacher/staff/administration.
  • Transmission or downloading of materials in violation of copyright laws is prohibited.
  • Students are not to reveal any passwords or personal information.
  • Visiting and posting to social networking sites (i.e. Facebook, Twitter) is strictly prohibited on school computers.
  • Students will not use Internet access for non-school related activities
  • Students must notify teacher immediately if inappropriate material is found on school computers.

Personal Electronic Technology Devices (PTD)

PTD, such as iPhones, iPads or Kindles are to be used only when permission has been granted by teacher/staff/administration. This includes devices that are using commercially available networks (i.e., AT&T, Verizon, etc.).

Never capture, transmit, or store images or recordings without express permission of the person being recorded, parent permission of a minor and/or approval of teacher/staff/administration.

Such recording devices may never be accessed, turned on or operated in restrooms, dressing rooms, or other areas where there is a reasonable expectation of privacy.

The content of any PTD device may be reviewed by Holy Souls teacher/staff/administration as part of any investigation of policy violation or other suspected inappropriate, immoral and/or illegal use.

To protect the safety and well-being of young people, guests, staff and other community member's personal property and to avoid disruption; Holy Souls teachers/staff/administration, reserve the right to confiscate or collect any PTD.

If an illegal act is discovered, local law enforcement officials will be contacted.

Holy Souls School and organizations are not responsible for any harm to PTDs, including but not limited to the loss, theft, damage, or destruction.

Cyber-bullying

Cyber-bullying will not be tolerated. Cyber-bullying includes, but is not limited to the following:

  • Posting slurs or rumors or other disparaging remarks about students or school staff member on a web site or social networking site.
  • Sending e-mail or instant messages that are mean or threatening, or so numerous as to drive up the victim's cell phone bill.
  • Using a camera phone to take and send embarrassing photographs/recordings of students or school staff members or posting these images on social networking sites or video sharing sites.
  • Posting misleading or fake photographs of students or school staff members on websites.

To the extent permitted by the First Amendment, instances of cyber-bullying off school grounds that disrupts the school environment or interferes with the learning process will be considered violations of the Acceptable Use Policy.

UNIFORM POLICY

Uniforms are required for all students attending Holy Souls School. Students in grades 5-8 not following the dress policy will receive marks. Students in grades PK-4 not following the uniform policy will be given a uniform infraction notice for the parent to sign. Holy Souls uniforms are available at School Days, Discount Uniform, Inc. The Toggery, and through Holy Souls School Used Uniform sales.  The Toggery also offers uniform shoes.

UNIFORMS MUST FIT APPROPRIATELY AND BE IN GOOD CONDITION - (no holes or faded)

NO WRITING OR LOGOS ALLOWED

 

GIRLS

SOCKS, TIGHTS, LEGGINGS:  NO LOGOS ALLOWED ON SOCKS

Gray, black, brown, red, or navy belts are required for girls in grades 4-8 when wearing walking shorts and or slacks. Belts are optional for shorts and slacks in grades Pre- K through 3. Length of belt must be tucked into belt loop.

  • Red, white, black or navy
  • Socks must be visible

SHOES:

  • Boots and cleated shoes, slip on canvas, clogs or open toed/back sandals, skating shoes are not allowed.
  • Athletic shoes are recommended. Shoe laces must be a solid color.
  • Non -athletic shoes must be a solid color - no patterns, sequins, etc.
  • All shoes must tie, buckle or velcro.
  • Velcro is recommended if a student is not able to tie their shoes. Athletic shoes must be worn for P.E. in grades 3 - 8

SHIRT:

Pre-K-5th Grade

  • Short/long sleeve; white with peter pan collar with jumper
  • Red logo collared red knit shirt can be worn with shorts or skorts

6th Grade

  • Navy blue polo shirt with crest.

7th & 8th Grade

  • Navy blue or white polo shirt with crest worn tucked into skirt.

White t-shirts may be worn under uniform shirt. The t-shirt must be solid white without writing or logos

JUMPER:  Pre-K-5

  • Red plaid
  • Shorts must be worn underneath jumper
  • Jumpers must be no shorter than two inches above the knee

SKORT:  Pre-K-3

  • Red plaid skorts must be the same length as walking shorts
  • May be worn August, September, October, November, March, April, May

SKIRT:  6th- 8th Grades:

  • Red plaid box pleated-knee length
  • Shorts must be worn underneath
  • Skirts must be no shorter than two inches above the knee

WALKING SHORTS & KNIT SHIRTS:

  • Navy walking shorts, red knit collar shirt, white uniform blouse, or red Holy Souls logo t-shirt may be worn in August, September, October, November, March, April and May

SWEATERS & SWEATSHIRTS:

  • Holy Souls sweatshirts
  • Navy sweater (pullover, cardigan, crew or V-neck)
  • Fleece with crest purchased from PTO.

BELTS:

  • Gray, black, brown, red, or navy belts are required for girls in grades 4-8 when wearing walking shorts and or slacks.
  • Belts are optional for shorts and slacks in grades Pre- K through 3.
  • Length of belt must be tucked into belt loop.

OPTIONAL:

Pre-K – 5th grades

  • Navy twill slacks worn with white uniform blouse or red collar shirt

6th – 8th grade

  • Navy twill slacks worn with white uniform blouse only

HAIRBOWS

  • Ribbons, ponytail holders, barrettes may be red, white, navy, or a combination of these colors.
  • No other hair ornamentation may be worn.

 

BOYS

SOCKS:  NO LOGOS ALLOWED ON SOCKS

  • Red, white, black, or navy.
  • Socks must be visible.

SHOES:

  • Boots and cleated shoes, slip on canvas, clogs or open toed/back sandals, skating shoes are not allowed.
  • Athletic shoes are recommended. Shoe laces must be a solid color.
  • Non -athletic shoes must be a solid color - no patterns, sequins, etc.
  • All shoes must tie, buckle or velcro.
  • Velcro is recommended if a student is not able to tie their shoes. Athletic shoes must be worn for P.E. in grades 3 - 8

SHIRT:

Pre-K-6th Grade

  • Short/long sleeve; collared-red knit shirt and crest t-shirt may be worn with shorts.

7th – 8th Grade

  • Blue oxford cloth with crest, button down short/long sleeve (only choice for wear with slacks in December, January, and February)

8th Grade

  • Blue/white stripped oxford.

All Grades

  • Crest t-shirts and red collared-red knit shirt may be worn only with shorts.

White t-shirts may be worn under uniform shirts. The t-shirt sleeves should not be longer than the uniform sleeves and must be solid white without any writing or logos.

SLACKS:

  • Navy twill (NO DENIM OR CORDUROY), pleated or non-pleated

WALKING SHORTS:

Pre-K-6th Grade

  • Navy walking shorts, red knit collar shirt, or red Holy Souls crest t-shirt (August, September, October, November, March, April and May.)

7th – 8th Grade

  • Striped oxford with shorts.

SWEATERS & SWEATSHIRTS:

  • Holy Souls sweatshirts
  • Navy sweater - pullover, cardigan, crew or V-neck
  • Fleece with crest purchased from PTO

BELTS:

  • Gray, black, brown, red, or navy belts are required for boys in grades 4-8 when wearing walking shorts and or slacks.
  • Belts are optional for shorts and slacks in grades Pre- K through 3.
  • Length of belt must be tucked into belt loop.

 

DRESS POLICY - ALL GRADES

P.E. GIRLS AND BOYS, GRADES 6-7-8:

  • Regulation P.E. shirt, red gym shorts, and athletic shoes. P.E. uniforms must be purchased through Holy Souls School.

JEWELRY: 

  • Students may wear post earrings (girls only), watches, and rings (rings not too large or in excess). One earring per ear.
  • A religious necklace may be worn.

SHIRTS:

  • All shirts must be tucked in at the waist at all times.

HAIRSTYLES: 

  • Hair shall be worn in an appropriate manner, never extreme. Hair color may not be extreme.
  • Boys are expected to maintain a hairstyle with hair above the ears and above/off of the eyebrows.  The hair in the back of the head should be above the collar.
  • Girls' hairstyles must be off the face and out of the eyes. Hair feathers, ribbon braided in hair, etc. is not permitted.
  • The final decision for appropriate hairstyle rest with the principal.

NAIL POLISH & MAKE-UP:

  • None allowed with uniform or casual dress days.

CASUAL DRESS DAY:

  • Clothes worn on casual dress days should be in good taste.
  • No bare shoulders, leggings, exercise pants, tank tops, mini-skirts, no hard soled boots, or sandals should be worn.
  • Shorts/skirts must be knee length.
  • Parents should check designs and logos on shirts before leaving for school. There are many advertising logos that would not be appropriate.

RED LOGO T-SHIRTS:

  • To be worn only with shorts/skorts. - Not slacks, jumpers, or skirts.

DISCIPLINE PHILOSOPHY AND GOALS

Goals of Discipline

The ultimate goal of Holy Souls' discipline system is to teach students to become effective modifiers of their own behavior. Self-discipline is learned; therefore, students are taught to internalize self-discipline behavior without diminishing self-esteem.

Methods of Obtaining Self-Discipline

In order to create independent self-discipline, teachers, parents, administration, and staff must help students: express feelings in a controlled productive way, think through their actions and predict the consequences - assume responsibility for their action (good and bad), identify the causes of their misbehavior and change them to more appropriate behavior, understand that behavior is shaped and modified by its consequences, model desired behavior, learn problem-solving, and skills be consistent.

 

Rules and Procedures

Parent-Student Statement of Responsibility

After reading the handbook, please sign the Statement of Responsibility page located in your summer registration packet and front of handbook and return one copy per family to the school office by August 21, 2015.

General Rules of Conduct

Students will be mannerly, courteous, and respectful. The learning environment will be orderly, quiet, and conducive to study. Students will respect school property and the property of others. Students will WALK and remain quiet when moving through the building.

Gum chewing is not permitted on campus at any time.

Major Offenses

Detention, in-school suspension, out of school suspension, or expulsion may be given for major offenses. Punishment is at the discretion of the principal. See Discipline Policy Grades 6-8 for consequences.

Students in grades PreK-5 will be disciplined at the discretion of the principal. Students will be sent to the office for any Major Offense.

  • Defiance of school authority (principal, teacher or staff member)
  • Cruelty to others (verbal, physical, or cyberspace)
  • Willful destruction/defacing of school or church property
  • Consistent lack of cooperation within or outside of the classroom
  • Profanity (including inappropriate slang), verbal abuse, obscene gestures, language or conduct.
  • Leaving classroom or designated area without permission
  • Cheating, Plagiarism
  • Possession of cell phone or personal cell phone use during school hours
  • Possession, use, distribution, or purchase of any drug, tobacco in any form, or
  • alcoholic beverages in the school, on the school grounds, or any school function
  • Bringing pocket knives, firearms, or any type of weapon on the school or church grounds
  • Any other offense deemed major by the principal

Property Damage

When school property is damaged, the person responsible for such damage will promptly report it and pay for the damage. Any time a student is guilty of vandalism, either during school or non-school hours, he/she will be subject to disciplinary action in addition to restitution.

POSSESSIONS BROUGHT TO SCHOOL

All items brought to school should be marked with the student's name (sweaters, jackets, raincoats, etc.) This includes BOTH of a pair. If a student loses articles at school, he/she should check the LOST AND FOUND BOX located underneath the stairwell by the 1C classroom. Electronic devices such as iPod, mp3 players, radios, tape recorders, CD players, video games, and message devices are not to be brought to school without special permission. If a student needs a cell phone for after school activities, the student must leave their cell phone in their locker during the day. The cell phone must be turned off. Any student found with a cell phone during the school day will receive an automatic detention and the cell phone will need to be picked up by a parent. Cell phones are not to be used on school grounds during the hours of 7:45 and 3:00. Purses may be kept in a student's locker, but will not be carried to the classroom or on the playground.

Use of Personal Electronic Technology Devices (PTD)

A Personal Electronic Technology Device (PTD), refers to such devices, but not limited to; iPhones, cellular phones, BlackBerrys, pagers, beepers, gaming devices. Other devices, including, but not limited to tablet PCs, mobile presenters, wireless tablets, digital audio and video recorders, Palms, Sidekicks, iPods, Kindles, iPads, MP3players, texting calculators, camera video phones, digital cameras or laptops are to be used only when permission has been granted by supervising adult. This includes devices that are using commercially available networks (i.e. AT&T, Verizon, etc).

  • Never capture, transmit, or store images or recordings without express permission of the person being recorded, parent permission of a minor and/or approval of supervising adult
  • Such recording devices may never be accessed, turned on or operated in restrooms, sleeping areas, dressing rooms, or other areas where there is a reasonable expectation of privacy.
  • The content of a PTD device may be reviewed by Holy Souls administration or staff as part of any investigation of policy violation or other suspected inappropriate, immoral and/or illegal use.
  • To protect the safety and well-being of young people, guests, staff and other community member's personal property and to avoid disruption; Holy Souls staff or group leaders, reserve the right to confiscate or collect any PTD.
  • If an illegal act is discovered, local law enforcement officials will be contacted.
  • Holy Souls School and organizations are not responsible for any harm to PTDs, including but not limited to the loss, theft, damage, or destruction.

Students may bring reading devices (kindle, nook, etc) for the purpose of reading books during the school day. These devices may not be used for other purposes. Students may bring these items at their own risk, the school is not responsible for lost items.

MEDICATION AT SCHOOL

If a child needs medicine during school hours, the parents must provide the medication along with written instructions for administering. School employees are not allowed to give medication (aspirin, acetaminophen, ibuprofen, etc.) without written consent of the parent and the parent must provide the medication for the student. ALL MEDICATION IS KEPT IN THE SCHOOL OFFICE. NO MEDICATION IS ALLOWED IN CLASSROOMS, BACKPACKS, OR SCHOOL LOCKERS. The teacher or office staff will take care of minor accidents. In case of a serious accident, the school will contact the parents as soon as possible. If the parents cannot be contacted, the injured child will be taken to the hospital immediately. If a student has a fever or is sent home with a fever, the student must be fever free (without fever reducing medicine) for 24 hours before returning to school.

OFFICE POLICY

Use of The Office Phone

Student use of the office telephone shall be limited to EMERGENCY CALLS. Neither teachers nor students are called to the telephone during class hours unless it is an emergency. Your child should know arrangements for after-school transportation BEFORE he/she comes to school. Please DO NOT CALL THE OFFICE concerning transportation and homework assignments unless it is an emergency.

Forgotten Books, Homework, And Other Items

To help students learn responsibility, we ask that forgotten books, homework, lunches, and other school items NOT be delivered to school.

Flowers, Balloons, Or Gifts Delivered to School

Students are NOT allowed to receive balloons, flowers, or gifts that are delivered to the school. If a delivery is made for a student, the office staff will not sign for the delivery and the flowers, balloons, or gifts will be sent to the student's home address.

CAFETERIA RULES

All teachers are responsible for supervising student conduct in the cafeteria. Teachers will accompany students to the cafeteria and monitor their behavior.

  • Students are expected to conduct themselves properly during lunch, practice good table manners, and follow the rules listed below.
  • All students will eat either a lunch prepared by the cafeteria staff or bring a lunch from home.
  • After receiving lunch trays, students will be seated and remain seated at the table until dismissed by the teacher.
  • Students are not to throw food or take food out of the cafeteria.
  • Students will clean the tables and chairs before being dismissed.
  • Students will be courteous to the cafeteria staff, using "Please" and "Thank you".
  • Parents eating lunch with their children in the school cafeteria are asked to call the office by 9:00 a.m. to make a reservation.
  • Parents will sign in the school office and get a visitor badge before going to the cafeteria.

Students who continually disregard the cafeteria rules will be referred to the office for disciplinary action.

School Lunches

It is a school policy that all students will eat in the school cafeteria. They may eat the prepared hot lunch or a sack lunch from home. The cafeteria staff will not heat lunches brought from home. Students are not allowed to leave campus for lunch for any reason. They are not allowed to have lunch from a fast food chain or restaurant brought to them.

Soft Drinks

Soft drinks are not to be brought as part of a school lunch. Soft drinks are not to be brought to school for birthday celebrations.

Milk Allergies

Regular milk, chocolate milk and water will be offered at lunch. If a student has an allergy or intolerance to milk, juice will be offered. The parents will need to send a doctor's note to the office stating the student's allergy treatment. The note will be filed in both the school office and cafeteria.

Peanut Allergies

If a student has an allergy to peanuts, the parents will send a doctor's note to the office stating the student's allergy treatment plan. The plan will be filed in the school office, cafeteria, with teachers and playground supervisors. An EPI pen must be provided for each student with a peanut allergy.

PLAYGROUND SUPERVISION

Students will go outside at recess periods during good weather. A written note from a parent will be required if a child cannot go outside due to health reasons. Students are not to enter the school buildings during recess periods without permission from the playground supervisor.

Playground Rules

  • Students will go directly to the playground.
  • Students will not stand or play in the area immediately outside the cafeteria. No candy, gum, or food will be allowed on the playground.
  • Students will stay on the playground during the entire recess time unless they have permission from the playground supervisor to enter the school building.
  • Students do not have permission to go after a ball that has been kicked over the fence. Playground supervisors will retrieve all lost balls.
  • Students will not climb or hang on the walls and fences separating the playground levels.
  • No toys from home will be allowed on the playground. Students may bring athletic balls such as footballs and soccer balls.
 
Students will not:
  • Fight, curse, or use bad language
  • Climb on the slides
  • Stand on the benches
  • Jump from any apparatus

DISCIPLINE POLICY: GRADES 6-8

Behavior

Self-discipline is the behavioral goal of Holy Souls Catholic School.

In grades 6-8 the mark system will be used as a consequence for inappropriate conduct. Marks will be given for the following offenses:

  • Excessive talking
  • Disruptive behavior
  • Disrespectful behavior or comments
  • Gum and/or food
  • Failure to return mark with signature

Recognition for Good Behavior

Students who have less than four marks within a nine-week grading period will be recognized for their good conduct. A free dress day will be awarded for each student who receives LESS THAN FOUR MARKS in any nine-week period. Students are also recognized on the quarterly honor roll for outstanding conduct (100%).

Consequences for Each Mark Given

Students earn ten (10) points per day for conduct. For each conduct mark given five (5) points will be deducted from the daily conduct grade. If a student earns three marks in one week (Monday - Friday), they will attend one hour of detention hall on the following Tuesday morning (6:45-7:45). If a student receives a 4th conduct mark in a one-week period, the student will serve one day of in-school suspension. In addition to the points lost for each conduct mark, the student will also lose their conduct points for the day they serve the in-school suspension. A student receiving an automatic detention hall will lose 15 conduct points for the day of the infraction.

Marks given for incomplete or missing homework will not have the five points deducted from their daily conduct grade. Points will be deducted from the student's academic grade following the classroom policy for incomplete/missing homework assignments. If a student fails to return a homework mark signed by the parent/guardian, they will be given a conduct mark and five points will be deducted from their conduct grade.

Each student will receive a conduct grade on their interim and report card. Please see Parochial League Rules regarding conduct and eligibility to play.

Procedures for Tracking Marks

All marks are to be signed by a parent/guardian and returned to the homeroom teacher the day following the date the mark was given. If a student fails to return the mark with a parent/ guardian signature, an additional mark will be given and points will be deducted from the conduct grade.

Number of Detentions and Results

After a student has served two hour long detentions and receives a third hour long detention in a nine-week period, a conference will be held with the student, parents, teachers, and administration. After conferencing, if a student again receives three marks in one week within the same nine weeks’ period, the student will serve one day of in-school suspension in-lieu of an hour long detention. If the individual's behavior does not improve, the results listed under Major Offenses will be implemented.

Major Offenses

The following behaviors will receive an automatic detention (suspension or expulsion if warranted)

  • Fighting
  • Defiance of School Authority (Principal, Teacher, Staff)
  • Cruelty to other students (Verbal, Physical, or Cyberspace)
  • Willful destruction/defacing of school or church property
  • Consistent lack of cooperation within or outside of the classroom
  • Profanity, verbal abuse, obscene gestures, language, or conduct
  • Leaving classroom or designated area without permission
  • Cheating, Plagiarism
  • Possession of cell phone or personal cell phone use during school hours
  • Possession, use, distribution, or purchase of any drug, tobacco in any form, or alcoholic beverages in the school, on the school grounds, or any school function.
  • Bringing pocket knives, firearms, or any type of weapon on the school or church grounds.
  • Any other offense deemed major by the principal.

Number of Major Offenses & Results

A yearly record will be kept on the number of times a student is disciplined for a Major Offense. Depending on the severity of the major offense, a student may be suspended or expelled at any time at the discretion of the principal regardless of the tracking system. 

A student with four major offenses in one school year is subject to possible probation for the next school year. A student with five major offenses in one school year may be denied admittance for the next school year.  If a student is suspended in school or out of school, they will not be allowed to participate in any extracurricular activities scheduled on that/those days. Students lose ½ of the week’s conduct points for serving an in school suspension. Students lose all conduct points for the week if they serve an out of school suspension.

Individual Classroom Rules

There are individual classroom rules which each teacher will post in the classroom. Every student will be expected to know these rules. Infractions of these rules will result in warnings (oral) and/or detention hall "marks". Students will be given conduct report slips when they receive marks.

MANUAL OF POLICIES AND REGULATIONS FOR ELEMENTARY AND SECONDARY CATHOLIC SCHOOLS OF ARKANSAS, DIOCESE OF LITTLE ROCK

HARRASSMENT POLICY

The Catholic Diocese of LR does not condone any form of harassment.

All individuals are to be treated with dignity and respect. Harassment in any form is prohibited. The prohibition against acts of harassment applies to all individuals involved in the school. (Policy 2.26 Harassment: Diocese of Little Rock.) All teachers and school staff are instructed to stop harassment when they witness it and inform the school administration of all allegations or rumors of harassment.

The following procedures will be followed in dealing with harassment:

  • Report the incident to the Principal.
  • The incident will be investigated and the parents will be notified.
  • A report of the findings will be made available to all persons involved.
  • Records of complaints will be kept on file and confidential.

ALCOHOL/DRUGS

The possession, use, distribution of illegal drugs or alcoholic beverages is not permitted in the school, on the school grounds, or at any school function.

If any student brings to school or has in his/her possession any drug or alcohol during school hours or at any school function, regardless of time or place, he/she is liable for expulsion. He/she will be suspended immediately and parents will be notified.

Return to school will be contingent upon the student being actively involved in professional counseling and/or therapy if chemical dependency is evident. A second offense will result in automatic expulsion.

When a student is involved in the distribution of alcohol/drugs to other students, whether for financial gain or not, he/she will automatically be expelled from school. The distribution of drugs in the State of Arkansas is a felony. Secondly, the action is aiding and abetting another youth in an illegal action. Such conduct will not be tolerated by the Diocese of Little Rock and its school system.

A teacher is required by law to report to school authorities any incident of alcohol or drug abuse. Not to report such an incident is against the law. (Arkansas code Ann.6-21-608)

HUMAN SEXUALITY POLICY

Our Lady of the Holy Souls Catholic School has fully adopted the Diocese of Little Rock’s Human Sexuality policy. The diocesan human sexuality policy is a part of the diocesan Manual of Policies and Regulations for Catholic schools, and is located in subsection 4.42 of the section titled “4.0 Students.” It can be viewed on the Catholic Schools Office website at http://dolr.org/schools/policy-manual.

BEHAVIOR ON/OFF CAMPUS

Since a Holy Souls student represents the school at all times, both on and off campus, it should be understood that any conduct which brings discredit to the student or to the reputation of Holy Souls School and its community may result in disciplinary action by the school.

COMPLAINTS

1. GENERAL COMPLAINTS
Any person feeling aggrieved concerning any matter connected with the school will contact the individual concerned before discussing it with others.
2. CONTACT THE TEACHER
If a person has a complaint about a teacher, the individual will go first to the teacher to seek a solution to the problem.
3. CONTACT THE PRINCIPAL
If the matter cannot be resolved satisfactorily, the person will contact the principal for an appointment.
4. CONTACT THE PASTOR
If the problem is still not resolved, the person will contact the pastor to discuss the matter.
5. CONTACT THE SUPERINTENDENT
       If no solution is found to the problem, the matter will be referred to the superintendent.

ATHLETICS

HOLY SOULS ATHLETICS  PHILOSOPHY

The purpose of the athletic program at Holy Souls is to provide an opportunity for all interested students to learn good sportsmanship, teamwork, and to learn and improve in basic skills of the sport. The Athletic Department will strive to encourage the active participation and individual efforts of each student, regardless of skill level. As a result of participating in the sport, the student athlete should develop a respect for authority (coaches, referees, parents) and a respect for others (teammates and opposing teams.) The Athletic Department hopes that each individual will develop self-confidence, increase in self-esteem, and have fun.

PROCEDURE FOR COMPLAINTS

  • Submit in writing.
  • Give to school representative (Athletic Director.)
  • If immediate attention is necessary, school administration takes action.
  • If immediate

GUIDELINES

  • By signing the Statement of Responsibility, all coaches, parents, and students agree to follow and adhere to the Holy Souls Athletic Policy and the Parochial League Athletic Policy.
  • Coaches must complete the Virtus, Protecting God's Children training.
  • Team prayer is encouraged before each practice and each game.
  • Holy Souls teams have priority for gym scheduling during basketball season.

ABSENT FROM SCHOOL & ELIGIBILITY TO PLAY

If a child is absent from school or checks in after 8:30 due to illness, or leaves school early due to illness, he/she may NOT play in the game or cheer in the pep rally scheduled for that day. A full day of school must be attended to be eligible to participate.

SUSPENSION FROM SCHOOL & ELIGIBILITY TO PLAY

If a student is suspended in school or out of school, they will not be allowed to participate in any extracurricular activities scheduled on that/those days.

 SPORTS DEADLINES

The following sports are offered for students in grades 5-8. Sign up for each sport will be at the beginning of the season.  A deadline will be given for sign up. If students are not signed up by the deadline date, they will not be allowed to participate. Sport fees are due prior to the beginning of the sport season. Physicals and waivers must be in before the start of any sport season.

  • Football - Grades 5-8 Boys          
  • Cheerleading - Grades 7-8 Girls                                                
  • Volleyball - Grades 5-8 Girls       
  • Cross Country - Grades 5-8 Boys/Girls                                      
  • Basketball - Grades 5-8 Boys/Girls                                            
  • Archery - Grades 6 - 8                
  • Golf & Track - Grades 6-8 Boys/Girls

ASSIGNMENT TO TEAMS

The Athletic program strives to maintain competitive balance between teams in all sports.

  • Football - All 5th & 6th grade students are on one team. All 7th & 8th grade students are on one team.
  • Cheerleading - All 8th grade girls are on one squad.
  • Pep Club - All 7th grade girls are on one squad.
  • Archery - All 6th, 7th, 8th, grade members are on one team
  • Basketball and Volleyball - Players will be assigned to teams as follows:
  • Head coach will draft team beginning with their child. Those wanting to assist will do so for the team their child is on.  Players are assigned by coaches by means of a supervised draft to assure equality.
  • Teams will be kept the same for 5th & 6th grade. Teams will be re-divided in the 7th grade.
  • Any new players signing up to play will be assigned to teams by coaches' draft with an equitable distribution of players maintained.
  • In the event there is a significant increase or decrease in the number of players on one team, a redraft may be necessary. This will be determined by the principal and athletic director.
  • Track- All 6th, 7th, and 8th grade players are on one team
  • Golf - All 5th, 6th, 7th and 8th grade players are on teams by grade level.
  • Deadlines for signing up for teams will be set, announced and adhered to. The only exception will be new students that come to school after the deadline, in which case the student will be added to the roster, if possible.

CHEERLEADING

  • Try-outs for Captain and Co-Captain's will be based on cheerleading ability, conduct, grades and leadership skills.
  • Cheerleaders must maintain a sportsman-like conduct at all times. No spirit wars will be allowed.
  • No shoulder sits or shoulder stands or difficult stunts will be done without a spotter.
  • The visiting team cheers between the 30-yard line and the end zone. The home team cheers behind the end zone.
  • Half-time performances shall be 5 minutes per school.
  • Cheerleaders will not leave the sidelines for a break until all half-time performances are complete.
  • Cheerleaders will applaud the opposing squad's half-time performance.
BASKETBALL
  • No basketball team should have more than ten players, unless there are not
  • enough players to form another team.
  • Teams will stay together during the fifth and sixth grades. At the beginning of the
  • seventh grade, the students will be reassigned by the seventh grade coaches and the athletic director. The teams will stay together during the seventh and eighth grades.
  • The fifth grade teams will be assigned by the incoming fifth grade coaches
  • and the Athletic director after accessing the students' abilities.
  • A student who has an unexcused absence to a basketball practice will miss
  • playing in one game. If he/she misses two practices they will miss playing in two games. An excused absence is granted for illness or a family emergency.
  • The coach must be called when a player will not be at a practice or a game.

GOLF

  • Players must have some experience playing golf.
  • Players must have their own clubs.
  • Players must be able to walk 9 holes and carry their bag.
  • Each player must be a member of the First Tee of Arkansas and follow all rules set forth by the organization.
  • Parents will be scheduled to walk with their child's team throughout the season. On your scheduled day, you will check in at the clubhouse and let First Tee know how many members of your team will be playing that day. You will then walk the entire match with your child's team.
  • All parents of students playing golf, will be required to attend a Virtus, Protecting God's Children class before the season begins.
  • Parents are not allowed to carry clubs or offer advice or suggestions in any way while they are on the golf course with the team.

TRACK AND FIELD

To have a successful track and field program, parents must be willing to volunteer their time. The number of volunteers depends each year on the number of students that participate. There are approximately 12 volunteers that must be secured before the start of the season. Each volunteer must commit to at least one full meet from start to finish.

Meets typically last from 4:30 - 8:30p.m. depending on location availability and restrictions. This does not include coaches or volunteer coordinator. The following are required event positions from Holy Souls:

1 Head Coach (coaches, schedules and assists athletes)

1 Volunteer Coordinator (schedules volunteers for meets)

2 Event Coordinators (in charge of assigned event)

10 Event Volunteers (assists assigned Event Coordinator)

  • All parent volunteers will be required to attend a Virtus, Protecting God's Children training session.
  • Each athlete should have proper running shoes and socks. Track "spikes" are allowed.
  • Jewelry is not allowed except for medical medals or properly covered "newly pierced ears".
  • Athletes are encouraged to wear sweats, hats, warm ups, etc. on cold days.
  • Gloves are not permitted for discus or shot put; however, wrist braces are allowed.
  • The maximum number of events an athlete can participate in is 4 track and 2 field. There is no minimum.
  • The maximum number of entries per event is 7 per school. This could be reduced to 4 in the "Championship Meet".
  • Athletes must provide attendance status to the head coach no later than Monday at 5:00p.m. prior to a Wednesday meet. If the head coach is not contacted and the athlete is absent for the meet, the athlete will not be allowed to participate in the next scheduled meet. Sudden injury or illness will be handled on a case by case basis.
  • Practice will be determined based on track availability and restrictions.
  • Typically, there are 5 meets per season. 2 practice meets where all events are split over 2 meets (unlimited participation), 2 league meets (participation restrictions) where all events are included and 1 Championship meet (participation restrictions).

CROSS COUNTRY

To have a successful cross country program parents must be willing to volunteer their time during one of the three cross country meets. Our school will be assigned to watch over a particular section of the 2-mile course, with parent volunteers spread out just to make sure the athletes aren't intentionally or unintentionally cutting the course or getting off course.

All parent volunteers will be required to attend a Virtus, Protecting God's Children training class.

  • The cross-country run shall be a course 3200 meters in length. Measurement shall be along the middle of the course. The course shall be clearly marked. This may be by a wide line marked with a material which is not injurious to the eyes or skin, or by signposts with large directional arrows wherever the course turns, or by cones, or any combination of these.
  • The course should be at least 3 feet wide at its narrowest place.
  • Each Athlete should have proper running shoes and socks.
  • Jewelry is not allowed except for medical medals or properly covered "newly pierced ears".
  • Each contestant shall wear shoes. Shoes shall be worn on both feet and shall have an upper and definitely recognizable sole and heel. The shoe upper must be designed so that it can be fastened securely to the foot. The use of slippers or socks does not meet the requirements of the rule.
  • Each competitor shall wear a full-length track jersey or one-piece uniform issued by the school. The jersey and shorts may have the school identification and the jersey may have the competitor's name. The jersey shall not be knotted or have a knot-like protrusion.
  • Bicycle shorts, thigh huggers, abbreviated thigh huggers, leotards, body suits, abbreviated briefs (French or high cut) and similar apparel may be worn under the shorts, but not in lieu of shorts. Loose-fitting boxer-type shorts are permitted for boys and girls and closed-leg briefs/shorts are acceptable for girls.
  • The waistband of a competitor's shorts shall be worn above the hips. Bare midriff tops are not acceptable.
  • Visible undergarments: any visible shirt(s) worn under the uniform must be unadorned (except for the manufacturer's logo) and of a single color and hue.
  • Visible garments worn under the jersey and shorts do not have to be the same color.
  • Meets are typically held at Burns Park Soccer Complex. There are three meets a year and they are typically held on Wednesdays. The parent/volunteer meeting starts at 4:00p.m. The girls' 2-mile race begins at 4:30 and the boys' 2-mile race at 5:00.

ARCHERY

Our school will participate in the National Archery in the Schools Program (NASP), through Arkansas Game and Fish Commission's (AGFC) Arkansas National Archery in the Schools Program (ANASP).  Participation in the program is subject to NASP Tournament Rules and other program requirements as stated within the NASP web-site and Arkansas Game and Fish Commission ANASP web-site guidelines.

Governing documents may be found at: NASP web-site: http://naspschools.org/  (From the NASP home page, choose - Community, - Instructor)

Resources to view many NASP program information documents, Including Program Rules and Regulations NASP Rules and Regulations (PDF) may be accessed at http://naspschools.org/instructors/attachments/1387396733.pdf

Students in 6th, 7th and 8th grades are eligible to participate in the extra-curricular Archery Team.

ANASP teams must have at least 12 but no more than 24 archers per team. Each team must have at least four archers of each gender.

Only Archery Team coaches, volunteers, members and member parents will be allowed in the gym during team practices. Younger siblings may not be present in the gym during practice.

Only school purchased bows and arrows may be used on the school campus. Students may not bring their own bows or arrows to school. Students may bring their own finger pads and/or arm guards. These items are available at local archery supply stores and/or on-line. Please ensure students have these type of items labeled with their name before bringing them to school.

ANASP Equipment specifications outlined under Section 3, Competition, of the ANASP Handbook and in paragraph 4 of the 2014 NASP Rules and Regulations document. To have a successful archery program, parents must be willing to volunteer their time. The number of volunteers depends each year on the number of students that participate.

All parent volunteers will be required to attend a Virtus, Protecting God's Children training session and remain current on subsequent electronic training modules.

Coaches must meet all requirements listed in Section 4 of the Parochial League Athletic Policy below.

TEAM BANNERS

Teams that are named parochial league champions or win the end of season parochial league tournament may purchase a banner to be placed in the gymnasium.  All banners are purchased through the Athletic Director.

GYMNASIUM USE

Our Lady of the Holy Souls Catholic School gymnasium is only available for use by Holy Souls School and Parish sponsored activities. All activities in the gymnasium must be scheduled through Holy Souls School athletic director (if for school use) or Holy Souls Church Facilities Coordinator (if for Parish use).

SELECTION OF VOLUNTEER COACHES

Cheerleading - Sponsors will be faculty members appointed by the principal.

Football & Archery - The head coach is appointed by the principal. Assistant coaches will be selected by the head coach in consultation with the principal from qualified volunteers.

Basketball & Volleyball - Volunteer coaches will be selected from all interested in coaching. First preference will be given to parents of children on the team. If more than one parent wants to be head coach, consideration will be given to 1)those that have completed the Virtus Protecting God's Children 2)those that have kept up to date with Protecting God's Children training bulletins 3)whether the interested parties are already coaching another team 4) experience.

A coach that takes a team at the entry level into a sport (i.e. 5th grade basketball) will be allowed to stay with that team through the 8th grade whenever possible. If a coach must leave, the assistant coach may be moved to the head coach position or a qualified coach will be found.

In the event a team needs to be split, a qualified coach will be found for that team.

 

2015-2016 PAROCHIAL LEAGUE ATHLETIC POLICY

ARTICLE 1: PURPOSE

The Parochial League's primary focus is to foster the academic and religious development of the students at all times. It provides an opportunity for all interested students to learn good sportsmanship and teamwork as well as improve in the basic skills of the sport. The athletic department will strive to encourage the active participation and individual efforts of each student, regardless of skill level. As a result of participating in the sport, the student/athlete should develop a respect for authority (coaches, officials, parents) and a respect for others (teammates, opposing teams.)

ARTICLE 2: PROGRAMS

SECTION 1: The parochial league sports are football, cheerleading, volleyball, golf, basketball, track, and cross country.

SECTION 2: The sports programs are open to any child who wishes to participate as long as he/she is attending a parochial school or other member school and meets the academic and conduct requirements.

SECTION 3: Schools are encouraged to have a sign posted near the entrance of the gym reminding all who enter to show good sportsmanship. Teams will pray together prior to each game/match. The home team is responsible for leading a prayer.

SECTION 4: All athletic events need to be scheduled one night a week and on weekends. Schools may play more during the week for volleyball, tournaments, make-up games, and when the schedule must be made to accommodate more games. No games are to be scheduled to start after 8:00 P.M. on school nights. School nights are defined as Sunday, Monday, Tuesday, Wednesday, and Thursday.

SECTION 5: All student athletes must attend one of the parochial schools or other member schools. The parochial and member schools are Christ the King - Little Rock, Our Lady of the Holy Souls - Little Rock, St. Edward - Little Rock, St. Theresa - Little Rock, Christ Lutheran - Little Rock, Immaculate Conception - North Little Rock, Immaculate Heart of Mary - North Little Rock, North Little Rock Catholic Academy - North Little Rock, Our Lady of Fatima - Benton, St. John - Hot Springs, and The Anthony School - Little Rock.

SECTION 6: Schools shall not conduct tryouts.

SECTION 7: Schools with multiple grade level teams are to divide those teams equally by skill level. This should be done at the 5th and 7th grade levels and more often if needed at the discretion of the principal and athletic director.

SECTION 8: Team rosters for each sport must be turned into the Office of Catholic Schools at least two weeks prior to the beginning of that season. A waiver must be signed by the principal and athletic director stating that a physical is on file at the school for each student dated within one year of the student's beginning participation.

ARTICLE 3: ADMINISTRATION

SECTION 1: Athletic Program The athletic program is under the direct supervision of the school principal and overseen by the Superintendent of the Catholic Schools.

A. Athletic fees paid to the parochial league are to be sent to the Catholic Schools Office prior to league competition of that sport.

B. The assessed fee to participate in the Parochial League will be determined at the first meeting of the year.

Other participation fees:

Volleyball Parochial League Tournament - $15 per team paid to the school that hosts the tournament.

Basketball Parochial League Tournament - $15 per team paid to the school that hosts the tournament.

Payment from the parochial league:

Coordinator for league scheduling and keeping volleyball standings - $1,200.00

Director of officials for basketball and football and keeping the standings - $1,200

Volleyball referees are paid by the school hosting the games at the rate of $20.00 per match

Basketball referees are paid by each individual school at the rate of: 5/6 grade games - $21.00 per game 7/8 grade games - $23.00 per game

SECTION 2: Athletic Board- The Parochial League Athletic Board will consist of the Superintendent of Catholic Schools, and the principal and athletic director from each school. When a vote needs to be taken, each participating school principal will be granted one vote. The director of the officials is an ex-officio member.

SECTION 3: Athletic Director- The principal will choose an athletic director for his/her school. The athletic director is responsible for submitting all schedules to the principal. The principal and the athletic director are to attend the Parochial League Athletic Board meetings.

SECTION 4: Coaches should be mindful of the physical safety of the students and not place any student in a position where serious injury may occur. Coaches must not physically or emotionally abuse any student who is under their supervision. Coaches should be aware that a student's performance may be limited by their present physical and emotional developmental stage. Each student who is a member of the team should receive ample opportunity for playing in games on a regular basis. Persons who abuse these guidelines will lose the privilege of coaching in the parochial league.

A. All coaches and assistant coaches in Catholic schools must have completed the VIRTUS-"Protecting God's Children" training and have a background check completed by the Diocese of Little Rock before they will be allowed to coach. They must read and sign the diocesan policy statement on Sexual Abuse of Minors and register with VIRTUS Online for continuing education.

B. Coaches must be 18 years old, however, those under 21 years of age must have an adult 21 years or older to supervise. This supervising coach must be listed on the roster of coaches. There shall always be at least 2 adults at all games and practices.

SECTION 5: Officials The director of officials is hired by the league board. It is the responsibility of the director of officials to conduct a mandatory meeting with the officials to go over rules and regulations of the parochial league. As officials are part of the team that administers games, we rely on them to keep control of each contest. They should be treated with respect by coaches, players, and fans. Any concerns regarding the officials should be directed first to the athletic director of the school, and the athletic director must share the concern with the principal and director of officials. The officials have the authority to eject coaches, players, and fans for violations of conduct.

A. Each school is to have trained and qualified scorekeepers. No elementary students may be scorekeepers.

B. The scorebook is the official record of all athletic events. The coach is to sign the book prior to the game to check the players' numbers. The referees and the scorekeepers are to sign the book after the game is over. The official score books are to be kept at the schools.

SECTION 6: Parents It is very important that parents function as role models for their children. Parents are strongly encouraged to attend games in which their children are participating, as an expression of parental concern for their child's effort. Parent behavior at games shall exemplify the behavior expected of the child and must reflect positively on the parochial league. Belligerent or demeaning comments or actions toward game officials, coaches, players, or other fans will result in ejection from the site.

SECTION 7: Students are expected to show the same degree of respect and obedience to coaches as is expected of them in their relationship to classroom teachers. During the course of any sanctioned athletic activity, the student (player and fan), coaches, and parents are representatives of the parochial league. Students shall not engage in any activity or exhibit any behavior that detracts from the goals or image of the parochial league. Such behavior could result in ejection from the site.

A. Rules for player participation will apply for both regular season and tournament play.

No player who has reached age 12 by September 1st may play on the 5tth grade team.

No player who has reached age 13 by September 1st may play on the 6th grade team.

No player who has reached age 14 by September 1stst may play on the 7thh grade team.

No player who has reached age 15 by September 1 may play on the 8 grade team.

B. If a student is academically ineligible, he/she may practice at the discretion of the school principal.

C. If a student is absent from school due to illness or leaves early because of illness he/she may not play in the game scheduled for that evening. Each school will set a time that students must be in school if they are ill in the morning. (8:30a.m.) (C1)

D. If a student is ineligible to play on the date of the game (academic or conduct), he/she may NOT dress out or play in that game. (C1)

E. No player can move over to another team of the same age group within a school. (C1)

 F. No player may begin practice or continue to participate without a physical on file at the school that is less than a year old. All students must have on file a signed copy of the Diocesan Parental Permission form that includes proof of health insurance.

G. Team Apparel

1. Headbands and sweat bands must be white or similar in color to the jersey. Only one item is permitted on the head and the wrist. Sweatbands must be worn below the elbow and may be a maximum of 4 inches wide. Rubber or elastic bands may be used to control hair. Any other head decorations are prohibited

2. If a player wears a t-shirt under his/her jersey it must be the same color as the dominate color of the team jersey. If a team has two different colors of jerseys (light and dark) or reversible jerseys when playing at home, they will wear white (light) and dark when playing away.

3. Jewelry is prohibited. A medical alert medal may be worn, but must be taped. A coach is to let the officials know before the game if any player is wearing a medical alert medal.

H. Player Injury

1. If a player is bleeding, has an open wound, or has any amount of blood on his/her uniform he/she shall be directed to leave the game until the situation is corrected.

2. If a player has an injury requiring a doctor's attention, he/she must have a doctor's permission before they may practice or play again.

I. Academic and Conduct Eligibility Quarter report card grades will be used to place a student on academic and conduct probation. Interim grades will be used for possible reinstatement. Interim conduct grades will be used to place a student on probation with the report card grade used for possible reinstatement.

Changes for the roster dates will follow the official Catholic school calendar. Spring (Fourth) quarter academic grades or conduct grades will not affect fall sports eligibility.

1. Students participating in football, basketball, volleyball, soccer, golf, track, cheerleading, pep club, and other activities, must maintain an average of 70% in the following subjects, with no individual grade below 60%: Religion, Reading/Literature, Spelling Science, Math, Language, Social Studies, Art, and any other classes the school offers. Academic marking codes are as follows:

A = 90-100%, B = 80-89%, C = 70-79%, D = 60-69%, F = below 70%

2. Students participating in extracurricular activities must have an 80% (B) or better in conduct. Conduct marking codes are as follows:

A=90-100%, B=80-89%, C=70-79%, D=60-69%, F=below 60%.

3. Learning Disabilities: A diagnosed learning disability or handicapping condition is a condition that has been evaluated by a psychologist and/or psychological examiner and determined as severe enough to prevent a child from learning through traditional classroom instruction. If a student has been diagnosed with a learning disability the school principal may make an exception using the following guidelines to allow student to participate in the parochial league.

a. Copies of test results and suggestions for educational modifications and/or MAP (modified academic plan) must be filed in the school office.

b. A modified grading scale may be used in the student's area(s) of disability. If there are areas of academics which are not affected by the particular diagnosed learning disability or handicapping condition, the academic eligibility standards for non-disabled students will apply.

c. The principal, classroom teacher(s), parent/guardians, and student should be aware of the guidelines established in the modifications and/or MAP prior to its enactment.

ARTICLE 4: TEAM/GAME RULES

FAILURE TO OBSERVE ELIGIBILITY RULES WILL RESULT IN FORFIET OF GAME(S) IN WHICH THE RULES(S) WERE VIOLATED

A. Games cannot be postponed for illness if a team has enough eligible players to start the game.

B. School closures for inclement weather, sickness, etc. will automatically postpone games and practices. A decision regarding playing/postponing games on Saturday due to inclement weather, sickness, etc. will be made by the superintendent on Friday evening prior to the Saturday games. The decision will be disseminated to principals and athletic directors at that time.

C. Games will only be rescheduled for church and school activities that were not scheduled prior to the season.

D. Pep rallies are limited to a maximum of four for the school year.

E. If a coach enters his/her team in another league the team may not wear their school uniform or play under the school's name. All parochial league games must be played as scheduled. The parochial league games come first. (C3-for that team)

F. Teams are to be at the game site, dressed and ready to play 15 minutes prior to their scheduled game time.

G. Girls cannot play on boys' teams, and boys cannot play on girl's teams.

H. Any school whose team forfeits a game will be responsible for paying the officials' fees. They will reimburse the home school or the parochial league.

I. No parochial team shall participate in more than 6 tournaments in one school year. This includes all preseason and postseason tournaments (C2).

ARTICLE 5: PLAYING RULES BY SPORT

SECTION 1: BASKETBALL

A. All National Federation of State High School Associations (NFHS) rules and penalties will apply provided there is not a league rule that supersedes it. (C1)

B. The host gym will provide the game ball and two (2) warm up balls for each team. Only those balls will be used during warm-up periods. No other balls shall be brought into the gyms. (C1)

C. 5th and 6th grade boys and all girls' teams will use the 28.5 inch ball.

D. The free throw line for the 5 grade boys and girls will be twelve feet. The Regulation free throw lane will be used for the three (3) second call.

E. The 5tth and 6tth grade boys/girls divisions will play five (5) minute quarters.

F. The 7 h and 8 h grade boys/girls divisions will play six (6) minute quarters.

G. All overtime periods will be 2 minutes in length.

H. All post-season tournaments will be single elimination.

I. All grades must play every participant a minimum of a quarter each game. In order to fulfill the quarter obligation, when entering a game for the first time, each player will start a quarter and play that entire quarter except for medical reasons, fouling out, or disciplinary actions. (C1)

J. If a player is injured and must come out in his/her first quarter of play, he/she may not re-enter that quarter unless it is on the next stoppage of the clock. If they do not re-enter immediately, they must still fulfill their quarter requirement the next time they enter.

K. The 5th grade boys/girls divisions may press the last two (2) minutes and the entire overtime period of the game. The 6thh grade boys/girls division may press the second half of the game. The 7 and 8t grade boys/girls divisions may press at any time. A team that has a fifteen (15) point advantage may not press the opposing team. PRESS is defined as guarding closely beyond the three-point line as well as any full court defense or half court trapping defense. The spirit of the rule is to allow the team to get across the 10-second line.

L. If there is a 30 point advantage in the 4 h quarter the clock will run continuously.

M. There can only be 2 non-players (coaches) sitting on the bench. Ineligible players can sit on the bench with the team.

N. Playing down is not allowed unless approved by the Superintendent of Catholic schools.

O. If needed a team may play up players from the grade below to have a total of 7 players for a single grade team. The quarter rule for playing will apply.

P. Schools which field more than one (1) grade level team must have a minimum of 6 grade level players on the roster before being allowed to play up additional players.

Q. Schools that need 4th graders to make a 5th grade team, girls and/or boys, must offer all 4th graders of that gender the opportunity to play.

R. A player is allowed to play a maximum of two (2) games per night.

S. If any team fails to show for a scheduled game, by game time, the game is a forfeit. If both teams fail to show, both teams will receive losses. Any school whose team forfeits a basketball game will be responsible for paying the referees fees (they will reimburse the home gym).

T. Trophies will only be given for the first place Parochial League champion for each boys and girls grade level.

SECTION 2: VOLLEYBALL

A. All play and penalties will be governed by the NFHS rules provided that there is not a league rule that supersedes it.

B. Volleyball games will be scheduled at 6:00, 6:45, and 7:30 during the week. Volleyball games can be played two weeknights when necessary.

C. The service area will extend 5 feet into the court for the 5th and 6th grade division.

D. The post-season tournament will be single elimination.

E. Rally scoring will be used at all grade levels. A match will consist of winning the best 2 out of 3 games. The first 2 games will be played to 25 points. The third game to 15 points. A team must win a game by 2 points.

F. All players must wear kneepads.

G. Every player must play in each match. This means they must play in the first or second game of the match. (C1)

H. A grade level team may play up players from the grade below to have no more than 7 players.  

I. The 5th and 7 grade teams will use the light weight volleyball.

SECTION 3: FOOTBALL

A. In the interest of safety, it will not be required that each child be played a minimum amount of time. A smaller student should not be played against a larger student. Coaches should try to play each player an equal amount of time.

B. Any player who weighs more than 160 lbs. without pads may not line up in the backfield except as a punter in a punting situation.

C. There will be 3 time outs per half.

D. The quarter will be 7 minutes in length, stopping per NFHS rules.

E. Half-time will be 10 minutes.

F. Four referees will be used, but play can start with only two present.

G. The home team will be responsible for the opening prayer and the chain gang.

H. Uniforms purchased shall follow NFHS rules with the following exception: "The school name may be above and below the numbers."

I. During the game the players and coaches on the sidelines must stay between their twenty and forty yard lines.

J. Should the football season end with a tie, the tie breaker will be the fewest points scored upon a team will be higher ranked team.

SECTION 4: CHEERLEADING

Any elementary or secondary school with a cheerleading program must have a qualified coach to supervise.

If the cheerleading program does any type of acrobatics, pyramids, or tumbling skills the elementary school must follow the Novice rules and regulations from the National Cheerleading Association. The following guidelines are to be used for these elementary school cheering squads.

A. Cheerleading squads should be placed under the direction of a qualified knowledgeable advisor or coach. To be qualified advisor or coach one should Receive the Spirit Safety Certification from the AACCA online at www.nfhslearn.com/Courses.aspx. The cost is $75.00.

B. All practice sessions must be supervised by the qualified advisor or coach and held At a location suitable for the activities of cheerleading (i.e. use of appropriate mats,  away from excessive noise and distractions, etc.)

C. Advisors/coaches should recognize a squad's particular ability level and should limit the squad's activities accordingly.

D. Stretching exercises must be done prior to all stunts.

E. Training in proper spotting techniques is mandatory for all squads.

F. All jewelry is prohibited during participation.

Partner Stunts, Pyramids and Tosses

A. All pyramids and partner stunts are limited to two persons high.

B. No inverted position stunts.

C. No suspended splits are allowed.

D. Only shoulder high stunts on partner stunting with a spotter.

E. Released transition stunts must be braced on at least one side.

F. Cradles are from shoulder height only.

G. No fully extended stunts.

Tumbling

A. No dive rolls.

ARTICLE 6: CONSEQUENCES FOR INFRACTIONS OF RULES

SECTION 1: Consequence #` (C1) - Forfeit of game or games that the rule violated.

SECTION 2: Consequence #2 (C2) - The team that violated the rule will continue playing games but will not be eligible for an pre/post season tournaments.

SECTION 3: Consequence #3 (C3) - The member of the team that violated the rule will be dismissed from the league and put on one year probation. That is, not play any games for one year.

SECTION 4: Consequence #4 (C4) - If a player, coach, or fan is ejected from a game for a violation he/she cannot attend that team's next parochial league game. This must be reported to the principal and the principal will enforce. If the ejected coach, player, or fan is from the visiting team it is the home team principal's responsibility to contact the visiting team's principal to make sure the rule is enforced. If there is a second offense they will not be allowed to return for the remainder of the season. If anyone puts hands on an official, in a hostile manner, this person will be banned from athletic events for one calendar year.

ARTICLE 7: PROTEST

A protest will be considered for any league game where there was an alleged misapplication of a playing rule. Within two (2) business days, the coach must submit in writing to his/her athletic director, the date, time, place, opponent, name of the official, the rule under which the protest is made, and the conditions and essential facts involved in the protest. The athletic director will present this to his/her principal. If the principal deems the protest to be valid, the principal will notify the principal of the school on which the protest was filed. The protest signed by the principal and the athletic director and a fee of $25.00 must be submitted to the Office of Catholic Schools within 4 business days of the game in question. A non-partisan committee appointed by the superintendent will review the protest and a decision will be communicated to both principals within five business days of receiving the protest.

ARTICLE 8: INVITATIONAL TOURNAMENTS

If coaches pick and choose players to play in an invitational tournament the players shall not wear the school uniforms. Even though invitational tournaments are not parochial league sponsored and the parochial league rules do not apply, coaches are expected to conduct themselves with the same decorum as required in the parochial league and are encouraged to follow playing time rules.

School Services

HEALTH SERVICES

Vision and Hearing tests are given in grades PK, K, 1, 3, 5, 7, or to any other student referred by the teacher and all new students to Holy Souls School. Scoliosis tests are given to girls in grades 6 and 8. Boys in grade 8.

SCHOOL INSURANCE

The Diocese of Little Rock has selected the Student Insurance Plan from K&K Insurance Group to make reliable coverage available to parents. If you don't have other insurance, this plan may be a resource to consider. Additionally, even if you have other coverage, this plan can help fill expensive "gaps" caused by deductible and co-pays. Coverage may be purchased at any time during the school year by visiting www.studentinsurance-kk.com.

PARENT-TEACHER ORGANIZATION (PTO)

Holy Souls Parent-Teacher Organization meets two (2) times a year. Dates for these meetings will be mailed at the beginning of the school year. Parents of children in school are automatically members. Dues are $15.00 per family and will be included on your summer registration statement.

SCHOOL BOARD

Diocesan School Boards are advisory. The School Board advises on matters pertaining to policies, budget, and the selection of the principal for the school. The School Board follows the guidelines adopted by the Diocesan Board of Education and approved by the Bishop. Members are elected for a period of three (3) years with terms expiring in May.

VOLUNTEERS

The Holy Souls Volunteer Committee works throughout the school to assist teachers and students in all aspects of the school day. Sign-up sheets will be available at the school open house in August. All volunteers must complete the Virtus, Protecting God's Children - Safe Environment program. During the school year, volunteers and parents are required to sign in and out through the school office before going to any classroom. All visitors are asked to wear volunteer identification while on the school grounds or in the school building. All volunteers are required to complete the Virtus, Protecting God's Children - Safe Environment program, complete the online registration and stay up to date with the online training. Go to virtusonline.org to register.

EXTENDED SCHOOL CARE

After school care is provided each day in the Allen Center until 5:30 p.m. There is full day service on conference days. Christmas break and Spring break will be determined based on

need. A snack is provided each day. See Page 9 for EXTENDED CARE FEES. For registration or information, phone 663-7438 or 516-2002.

FUND-RAISERS

The Holy Souls School Board must approve all school fund-raisers before they can be implemented.

LEARNING DIFFERENCES

Students who are diagnosed with a Learning Difference are offered the following services: Students with a documented diagnosed learning difference will receive a modified academic plan stating any classroom or grading modifications. Each student's academic plan is developed on an individual basis with the help of the parents, teacher, and special needs coordinator. Documentation of the learning difference must be kept on file in the special needs coordinator's office.

If a learning difference is suspected, parents are encouraged to contact the Student Services Coordinator. Further action may include: observations of the student, private, free testing through the Little Rock School District, physician referrals.

Speech therapy is available through the Little Rock School District at no cost for students who qualify. Speech services take place on the Holy Souls Campus. Please contact the Special Needs Coordinator for more information.

ASBESTOS MANAGEMENT PLAN

Since 1988, Our Lady of the Holy Souls Catholic School ("School"), as part of the Catholic Diocese of Little Rock, has been operating under an Asbestos Management Plan (the "Plan") as required by the U.S. Environmental Protection Agency ("EPA"). At that time, all buildings were inspected in accordance with EPA guidelines for asbestos-containing materials (40 C.F.R. Part 763). The School is committed to ensuring the safety of all building occupants, and our asbestos control efforts will be based on the advice of experts knowledgeable in asbestos techniques. The School is re-inspected every three years as required by EPA guidelines, and the School has documentation of these inspections for every three-year period subsequent to 1988. The School also has documentation of any abatement work that has been done as well as the periodic surveillance performed every six months.

DHS REQUIREMENTS

It is a requirement of DHS that any suspected sign of child abuse is reported to the Child Protection Agency. If an employee suspects any child abuse he/she is required to file a report and call the child abuse hotline. It is then left up to the proper authorities to investigate. Any staff member or child enrolled at Holy Souls School may be subject to an interview by DHS officials.

RIGHT TO AMEND

Our Lady of the Holy Souls School reserves the right to amend this Handbook. Notice of amendments will be sent to parents.

Procedure for Changing the School's Mission, Policiies, Programs, or Special Projects  

1. Purpose and Philosophy

This policy outlines the procedures through which the administration or parents/guardians of Our Lady of Holy Souls Catholic School ("school") may propose changes to the school's mission, policy, programs, or special projects. The purpose of the policy is to establish an understandable procedure through which proposed changes may be presented and ultimately approved or disapproved by the school community.

2. Definitions

Policy -Holy Souls School Student Handbook Programs/Special Projects - any organized activity that addresses or enriches the current curriculum.

3. Procedures for Submission

3.1 An expression of interest in the consideration of an amendment to the school mission, policy, programs, or special projects by an individual parent/guardian, a group of parents/guardians, or the Holy Souls Parent Teacher Organization ("PTO") begins these procedures.

3.2 The expression of interest shall be submitted to the school principal in the form of a petition with the signatures of at least twenty percent (20%) of parents/guardians of students at the school (one signature per family).

3.3 The petition shall include the following:

3.3.1 The reasons for the proposed amendment;

3.3.2 The precise language of the proposed amendment;

3.3.3 Consideration of the financial implications of the proposed amendment, which should include:

3.3.3.1 Detailed estimate of proposed revenue sources

3.3.3.2 Detailed estimate of required expenditures

3.3.4 Consideration of non-financial implications of the proposed amendmentwhich should include:

3.3.4.1 Detailed explanation of physical plant, property, and equipment implications

3.3.4.2 Detailed explanation of individual and group voluntary services required

3.3.5 A timeline for implementation

3.4 Once a petition has been submitted, the principal, or his/her designee, shall submit the petition to the school board. The school board shall approve, disprove, or return the petition for further information or clarification. The school board's approval is required prior to any further action being taken on the petition.

3.5 Upon approval by the school board, the school principal, or his/her designee, shall notify the PTO president who shall present the petition at the next scheduled PTO meeting. Copies of the petition shall be distributed at said meeting. After the initial presentation of the petition, the PTO president will facilitate discussions and meetings in order to assist in the orderly sharing of ideas, interests, and concerns regarding the proposed amendment.

3.6 A vote shall be taken at the PTO meeting following that in which the petition was initially presented. PTO meetings are held in September, January, and April.

4. Voting Procedures

4.1 The PTO president will lead voting based on the guidelines from Roberts Rules of Order.

5. Once a change has been proposed, that same proposal may not be brought up for discussion for a period of five years from the date of decision.